Once your Rippling administrator invites you to join the platform as an existing employee, you will receive an individual email with a unique link to create your Rippling account and complete your existing employee onboarding
Be sure not to share the link with anyone else as it is unique (just like you!)

Sender: no-reply@rippling.com

Subject: {Company Name} – action required

See video on actioning your email invite walkthrough below:

Step 2 – Creating your account and logging in for the first time

Once you have actioned the unique sign in link you will be taken to a login page and asked to create account credentials
You’ll notice that Rippling asks for your personal email address when setting up your account for the first time. Rippling asks for your personal email so that if your work email becomes deactivated for any reason you are still able to use your personal email address to log into to Rippling to access important information like historic paystubs, W2s, and COBRA elections
Once you have entered your personal email address during account setup, you can log into Rippling with either your work email or personal email

See video walkthrough on creating your account for the first time below:

Step 3 – Confirm your existing data

Getting Started

Once you click on “register” you will be dropped into the existing employee onboarding
Your company’s Rippling administrator will most likely have already entered a lot of your personal details

Step 1 – Confirm the following:

Legal Name
Date of Birth
Social Security Number
Home Address

Please note that if any of the fields are prepopulated with inaccurate information, you may absolutely update it so that it is accurate. For example, your Rippling admin may not know that you moved and that your address needs to be updated.

Step 2 – Confirm:

Preferred name (ie Jack instead of John or maybe your middle name)
Phone number
Gender
Emergency contact name and phone number
Dietary restrictions

Please note that depending on your company’s settings there may be more or less questions on personal information

Step 3 – Upload a Photo for the company directory

Step 4 – Fill out custom information

Your Rippling administrator may have set up some custom questions that they would like you to answer
This could be something as simple as “List 3 fun facts about you”

Step 5 – Enter your direct deposit information so that you can get that paper

Account type (checking or savings)
Routing Number
Account Number
Account Nickname
Signature Authorization

If you have multiple bank accounts that you would like to add, add your first account, click save, then click on “add bank account” to add the additional account information

Once the additional account[s] have been added you may decide if you would like to split your direct deposit between the accounts you added in the previous step. You may select the distribution by percentage or dollar value.

Step 6 – Federal Tax withholding

Indicate if you are exempt from federal tax withholding
Enter your filing status
Indicate if you have multiple jobs
Indicate if you wish to claim additional deductions
Add your signature
If you have questions on how to fill out IRS form W4 please refer to the IRS 2020 W4 FAQ

Step 7 – State Tax withholding

Indicate if you are exempt from state withholding
Indicate filing status
Enter any allowances
Add your signature

Please note this step may differ dependent upon your state of residence and state in which you are employed.

Once you have completed your state withholding, you’re all set! Congrats superstar!

See video walkthrough on confirming your existing data below:

Existing Employee Rollout Toolkit

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